Cheque Truncation System (CTS) Full Form and How it Works

Have you ever paid for something, only to find out later that it was a fraction of what you originally paid for? In this day and age when internet connectivity is so advanced, it’s easy to forget about how much time has passed and how much money was wasted on unused items. However, this article will explain more about cheque truncation system technology.

What is the Cheque Truncation System?

A cheque truncation system (CTS) is a check processing system that truncates or indents cheques after they are deposited into the bank. The purpose of CTS is to prevent fraudulent and illegal activities by customers. When a cheque is deposited, the bank identifies all the strokes on the cheque and creates an electronic record of the cheque’s information. This includes the amount, payee, account number, and expiration date. Once this information is created, it can be used to identify any fraudulent or illegal activity.

History of Cheque Truncation System

The history of the cheque truncation system (CTS) can be traced back to the 1870s when railroads in the United States began to adopt a payment system known as “checks and drafts.” In this system, merchants would deposit checks with the railroad, and the railroad would then issue check cashing orders (CCOs) to its customers.

When a customer cashed a check, the railroad would first contact the merchant to verify that the check had cleared. If not, the merchant would have to deposit the check again with the railway. This process was time-consuming and prone to error, so in 1882, American Express began issuing CCOs that automatically deposited checks into its customers’ accounts once they had been cleared by banks.

This system became popular and was soon adopted by other banks. The problem was that CCOs were expensive and required banks to invest in expensive technology. As a result, only a small percentage of checking accounts were set up with CCOs.

In 1934, Congress passed legislation requiring all U.S. banks to adopt CCOs by February 15, 1935. However, because most banks did not have enough money to implement this system at full scale, only about 25 percent of checking accounts were set up with CCOs at this time.

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Different Methods of Using Cheque Truncation System

  • Asynchronous Method:

In this method, the cheque is first scanned and any errors are corrected. Then, the cheque is submitted to the CTS for processing. This takes time, so it’s usually used for large or important cheques.

  • Synchronous Method:

In this method, the cheque is scanned and any errors are corrected as soon as they’re detected. Then, it’s submitted to the CTS for processing. This allows for faster processing of cheques, but it can also result in more mistakes being made.

  • Mixed Method:

This is a combination of the two methods mentioned above. The cheque is scanned and any errors are corrected as soon as they’re detected. But if the error is minor, it’s left uncorrected so that processing can continue more quickly.

Benefits of Cheque Truncation System

  • Reduced Paper Waste:

By eliminating cheques that have not been used for a certain time, CTS reduces the amount of paper waste that is produced. This saves both the bank and the customer money in terms of costs associated with processing and storing this paperwork.

  • Time Savings:

By cutting down on the amount of time needed to process cheques, CTS allows banks to focus on more important tasks and priorities. This saves both time and money for both the bank and its customers.

  • Improved Customer Service:

By reducing the number of cheques that need to be processed, CTS can help improve customer service by reducing the number of wait times associated with transactions. This can ultimately make it easier for customers to get what they need from their bank without having to wait long periods.

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Functions of the Cheque Truncation System

  • Detects when a cheque has been issued but not yet cashed
  • Notifies the bank to stop payment on the cheque
  • Processes any related clearing and settlement activities
  • Displays an error message to the customer if there is a problem with the cheque

How Does Cheque Truncation System Works?

The cheque truncation system involves the automatic deduction of cheques from a bank account when the cheque balance falls below a certain threshold. This system is designed to prevent fraudulent transactions and keep track of account balances.

When a cheque is deposited into a bank account, the bank will deduct the cheque amount from that account’s available balance. The available balance is determined by subtracting any outstanding payments from the account and adding any new deposits that have been made to the account since the last calculation.

If the available balance falls below a certain threshold (usually $2000), then the cheque will be automatically truncated and deductions will begin. The truncated cheque will still be valid as long as its total value is greater than $200. Any excess funds will be returned to the depositor’s account.

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Challenges of the Cheque Truncation System

One of the key challenges for any CTS is ensuring that cheques are properly terminated so that funds are available when they are deposited. Any delay in terminating a cheque can result in lost revenue, as well as increased processing time and costs. It is also important to ensure that cheque terminations are timely enough so that customers do not experience any inconvenience or financial loss as a result.

Another challenge with CTSs is the fact that they can be expensive to implement and maintain. This is due in part to the need for special software and hardware, as well as rigorous checks and balances on all activity within the system. To manage costs effectively, it is important to carefully review each initiative before it is implemented.

Frequently Asked Questions

Q: Is the CTS mandatory for all banks?

A: No, not all banks employ the CTS. Some banks choose to use different technological solutions to protect their customers’ interests. The use of the CTS is typically mandatory for large financial institutions that process significant numbers of transactions each day.

Q: Are there any exceptions to using the CTS?

A: There are a few circumstances where using the CTS may not be appropriate. For example, if a dispute arises between two parties regarding who issued a cheque, using the CTS may not be effective in resolving that dispute. Additionally, certain types of transactions – such as wire transfers – do not require verification of cheques before processing.

Q: Can I opt out of the CTS?

A: Yes, customers can choose to have their cheques processed without using the CTS by contacting their bank directly.

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